From “I want to”
to “I did it.”

Task management designed for ADHD. Useful for anyone.

One list, in priority order, that shows up right in your Google Calendar. No remembering to check an app. Just start at the top.

Plus things most task apps don’t do: a warning when your pace puts a goal at risk, a physical first step under your top task, and a bar you drag to where today ends.

Start your 14-day free trial.

Propelo’s task list in dark mode, showing goals, today’s to-dos, and snoozed tasks

From the beta

“I’d been putting off submitting my gas and electricity meter readings for 4 months. Propelo suggested a first action, and I just did it without thinking, got caught in the momentum and actually went and checked the meters. Thank you for helping me do the thing.” — Gosha, freelancer with ADHD · beta tester
“I used to track tasks separately from my calendar, but I’d always forget to check my task app. With Propelo, tasks are in my Google Calendar, so I’m forced to look at them, which is convenient. If I miss something, it auto-reschedules for the next day, which honestly takes all the guilt out of it!” — T.M., entrepreneur · beta tester

A task manager that works for ADHD

Propelo is a task system for people with ADHD and executive function challenges. Traditional task apps require management. Propelo removes as much of it as possible, not with productivity tricks or magic AI, but with a simple system designed to stay up to date.

Bare minimum management

Most task lists get messy, go out of date, and get abandoned. Propelo is built so yours stays current without upkeep. There’s no inbox to process, no folders to check, and no tags to maintain. Snooze what can wait, and recurring and snoozed tasks come back on their own. Pruning your list daily keeps it fresh, but when life gets busy you can leave it for a month and pick right back up. Your list never becomes a graveyard you avoid.

Handles a complex life, simply

Life gets complicated: work, health, family, a move, all at once. Most task apps respond by adding structure, like projects, tags, and priority levels, and that structure becomes one more thing to manage. Propelo does the opposite. Every task, recurring task, and goal goes into one list in a single order, so no matter how much is going on, there’s one place to look and one next thing to do.

Executive function help. No guilt trips

Falling behind shouldn’t make you dread opening your list. Propelo shows a physical first action under your top task, so you can start without thinking: you see “Buy books for son,” and right under it, “Open amazon.com.” You get just enough facts to plan, like which deadlines are at risk, but no streaks, no history, and no grades.

Always a glance away

Your tasks show up where you already look: in Google Calendar next to your plans, on your home screen, and in a daily notification. Important work doesn’t get forgotten just because you didn’t open the app.

Built by someone with ADHD who spent 20 years running projects.
Read the 20-year journey

Features

Propelo’s task list, and the same list filtered to the Move goal, showing only its tasks around the End of Today bar

Planning

  • GoalsConnect individual tasks to the larger outcomes you’re working toward.
  • Goal filteringFilter and reorder only one goal’s tasks. The new order carries over to your list.
  • End of Today barDrag it to where today’s work ends. Everything below stays visible, and you don’t have to reorder any of it.
  • Recurring tasksRecurring tasks appear automatically in the same list, above the End of Today bar. You can see how full your day already is before committing to more tasks.
  • SnoozeSet aside tasks you don’t need now for a week, a month, or another preset time. They return when their snooze ends.
Propelo’s task list with a completion estimate showing when a task is likely to be reached

Starting and pacing

  • AI ActionsPropelo turns your top task into one concrete physical action, so you can start before overthinking takes over.
  • Completion estimatesBased on your recent pace, monthly dividers show roughly how far down your list you’re likely to get, and a warning appears on any task or goal at risk of missing its target date.
Google Calendar showing Propelo tasks and due dates alongside Gym and Work events

Calendar and home screen

  • Google Calendar syncTasks and due dates appear in Google Calendar next to your plans.
  • Automatic calendar rolloverWhen you don’t finish a task, Propelo moves it to the next day in Google Calendar at midnight.
  • Home-screen widgetsSee your top priority, its first action, and the recurring tasks remaining today—without opening the app.
  • Daily notificationsGet a summary of today’s tasks, including recurring ones.

Sync and privacy

  • SyncYour list is kept on Propelo’s servers. Completed tasks sync on their own. After adding or changing tasks, press Sync, and your Google Calendar updates too.
  • Private by designYour tasks are your business. Propelo doesn’t sell your data, use it for advertising, or build profiles from what you write.
Majarc, founder of Propelo

I built the system I could finally trust

With ADHD, my systems always got messy and outdated. I spent years using Jira, Trello, and Kanban boards, and I realized they’re built for tracking work, not actually doing it. Even on well-run teams, it took a project manager to turn the board into action.

The one thing I really trusted was my calendar. I always looked at it and used it to track everything. I built Propelo on that skeleton: one list, one order, always there. No folders to drill into. Just one top priority at a time. I prune it daily to start my day confidently, but when life gets busy I can leave it alone, sometimes for a month, and get right back to it.

Read the 20-year journey

It actually took me 20 years to build Propelo to this point. While I was still in school, I started a game company with an engineer and a finance guy. We made a game and published it, so I ended up running the project and doing a lot of everything else. I could push a project out the door, but I didn’t know anything about managing myself. I just worked my ass off and burned out often.

After my first business, I worked at several large companies, first in graphics and then in UX design, alongside people from “serious” places like financial software firms. I worked with a real project manager for the first time. Before that, I crunched all night. One of those teams taught me one of the best lessons in my early life: it’s important to decide what’s actually important and what’s just “nice to have.” A lot of low-impact tasks take huge chunks of time. “Just one more thing” made it so that I never got to the next item on the list. Time is the most limited resource of them all. This lesson shaped how I’ve run projects ever since.

Even knowing that, many things were important AND urgent, so I became paralyzed. I continuously left things unfinished. Some had deadlines (taxes), some didn’t (clean that clogged drain).

I discovered OKRs (Objectives and Key Results) in the corporate world. Objectives are things you want, and Key Results are measurements that would show you reached them. For example, you want to be fit. A Key Result would be that you exercise 3 times a week for 4 weeks, and you weigh x pounds. This helped me create long-term plans with clear milestones. It reduced my paralysis by making necessary actions clear.

But the last issue remained: actually doing it.

Then I found out I have ADHD.

I looked into how ADHD affected me and found doing the thing was a common issue. I saw there are known methods like body doubling, medication, and pomodoro. I wasn’t a huge fan of those methods, though they worked ok. I dug in to find something more sustainable. I noticed the first thing is to define THE one thing you’ll commit to. Then force yourself to mindlessly start the physical motions. If I get distracted, I look at my written task. It needs to be in your face. Out of sight, out of mind.

People with ADHD are great at emergencies and last-minute work. I started plotting everything in tiny increments on my calendar to see the deadline—this triggers urgency propulsion earlier. Having my digital calendar visible, seeing time passing throughout the day, helped me get in tune with time.

Moving Google Calendar events every day became a chore.

So I built my philosophy and Google Calendar sync into a service. Propelo. It helps me propel myself every day without getting stuck, paralyzed, and foggy.

Seeing my full list without separate inboxes or projects has been revolutionary for keeping up to date. Committing myself daily to one thing, and being able to easily choose that one thing, kicks me into gear. And having my tasks and due dates automatically plotted into my life bible (calendar) has been a huge relief. There are many “oh yeah” moments when I see it. I trust it.

Propelo isn’t perfect. There’s still a lot I want to build into it, but I’ll never lose sight of two important things: you can’t outsource your mind, and complexity is the process killer.

I hope to meet people I can help with this process and grow Propelo together to help as many people as possible feel clear, light, and energized.

— Majarc, Founder

See if it sticks before you pay anything

Try the complete experience for 14 days. Keep it for one simple annual price.

$0 today. Cancel at least 24 hours before the trial ends and you pay nothing. Apple handles billing and refunds.

$19.99/ year

14-day free trial Download Propelo on the App Store

FAQ

How is this different from other task apps?+

Most task apps are built to track work. Propelo is built to help you start and follow through, especially for people who need support with executive function and working memory.

Long answer

Most task apps ask you to sort tasks into projects, lists, or tags, then remember to check each one. Propelo keeps everything in one list in priority order, so you can see all of it without holding the rest in working memory.

Priority levels let many tasks share the top spot. In Propelo, you drag tasks into order, so only one task is ever at the top, and the End of Today bar marks how much of it fits today.

Many apps only show tasks on your calendar once they have a due date. Propelo also schedules tasks without due dates in Google Calendar, top priorities first, around your existing events—for example, 3 tasks a day for the next 7 days. You can change both numbers in Settings. Because Google Calendar connects with so many other apps and services, your tasks show up wherever you check your schedule, instead of staying locked in a task app.

Apps built around due dates let overdue tasks pile up at the top. Propelo orders by priority instead, and unfinished tasks roll to the next day in your calendar.

Propelo also turns your top task into one concrete first action, and it uses your recent completion pace to warn you when a goal’s target date is at risk.

I’ve tried a bunch of task apps. What makes this one stick?+

Everything stays in one list you can take in at a glance, and your tasks show up in Google Calendar, so you don’t have to remember to check the app or what’s in it.

Long answer

Most task apps depend on you remembering to open them, remembering what’s in them, and keeping them organized. Propelo is built so you don’t have to do any of that.

Other apps usually split tasks into lists like Today, Tomorrow, and Someday. To see what’s in one, you have to open it, and once you’re in it, it’s hard to hold onto what was in the others. That’s working memory, which ADHD commonly strains, often more than people realize. Propelo keeps everything in one list, ordered by importance, so nothing gets hidden away. Snoozed tasks stay in that same list, just folded away, so nothing disappears.

Propelo also puts your tasks in Google Calendar as events. It schedules as many days ahead as you choose in Settings and adds every due date, so your tasks show up next to the rest of your day whether or not you open the app.

And there are no streaks to keep up or backlog to clear, so nothing is there to make you feel guilty.

I already have dozens of things overdue. Can I even start?+

That’s the normal starting point. There’s nothing to clear out or archive first. Your list stays in priority order, not due-date order, so a pile of overdue tasks doesn’t take over. They keep an overdue label for reference, and you can ignore it. Drag the End of Today bar to what you can actually get to today and work down from the top, one task at a time. Everything below the bar stays visible, but it isn’t asking for a decision right now.

Do I have to enter a card to try it?+

Apple requires a payment method on your Apple ID for any subscription, including free trials. Nothing is charged when you start your 14-day trial. Apple charges the first payment within the last 24 hours of the trial. To pay nothing, cancel at least a day before it ends.

To cancel, go to Settings → your name → Subscriptions on your iPhone, not in the Propelo app. Apple handles all billing, cancellations, and refunds.

What happens when I don’t finish a task?+

Nothing changes in the app. The task stays where it is in your list. In Google Calendar, unfinished tasks move to the next day at midnight in your time zone. There’s nothing you need to do.

Do I need a Google account?+

Yes, and it’s one of the most useful parts of Propelo. Your tasks are scheduled in Google Calendar, most important first, around your existing events, and every due date is added too. Your priorities sit right next to your meetings, appointments, and plans, so you see them without opening Propelo.

Google Calendar also works with Apple Calendar, Outlook, smartwatches, and many other apps. If you already check your schedule somewhere else, add your Google account there and your Propelo tasks come along.

Tasks are added to your account’s primary calendar. If you’d like support for another calendar service, send a feature request.

Is this going to become another thing I have to maintain?+

Nothing needs ongoing upkeep for Propelo to do its work. There’s no inbox, no folders, no tags, and no weekly review. Recurring tasks reappear on their own, snoozed tasks return when their snooze ends, and unfinished tasks roll forward in your calendar.

Step away for a week or a month, and your list is still in order. When you come back, just make sure the top few tasks are the ones you want or need to do soon. Everything below can wait.

Do I have to move everything over first?+

No. Start with the three things actually on your mind today and add the rest whenever they occur to you. There’s no setup to finish before it’s useful.

Can I use it on my laptop or on Android?+

Not yet. Propelo is currently available only on iPhone, with home-screen widgets and Google Calendar sync. There’s no Android, iPad, or Mac version, and no release date yet.

Your tasks and due dates still appear in Google Calendar, so you can see them on your laptop or any other device where you check your calendar. If you’d like Propelo on another device, send a feature request.

Is Propelo only for people with ADHD?+

No. Propelo is designed around ADHD and executive-function challenges, but the approach behind it works for anyone who wants a simpler, more visible task system.

Long answer

Propelo’s founder, Majarc, has spent 20 years running projects at startups and learning from project managers at large companies.

Propelo borrows proven ideas from professional project management systems. From Kanban, it takes the rule of limiting work in progress: one task sits at the top, and the End of Today bar limits what you take on today. From Pivotal Tracker, it takes a single backlog in strict priority order, plus velocity-based forecasting: Propelo uses your recent completion pace to estimate how far you’ll get and to warn you when a goal is at risk.

Those systems were built for teams with someone keeping them organized. Propelo handles that upkeep for you, which helps anyone who’s busy, stretched thin, or tired of maintaining a complicated system.

Does Propelo sell or use my task data for ads?+

No. Propelo doesn’t sell your data, use it for advertising, or build advertising profiles from what you write. Your tasks and goals are used only to run the app, such as syncing them to Google Calendar.

Analytics in the app stay off until you opt in, and they aren’t linked to your name, email, or account. Read the privacy policy.

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One list.
One clear next move

Put your tasks in order and let Propelo keep them moving.

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Download Propelo on the App Store